How many times this week have you paused high-value work to type out the same exact client reminder email?

Chasing for documents, confirming appointments, following up on questions—it's a necessary evil that quietly steals hours from your week. Each one is just a minute or two, but they add up to a significant drain on your most valuable resource: your focus.

What if you could automate that entire process in less than 5 minutes, for free?

Today, I’m going to introduce you to a simple, free AI tool called Magical. Think of it as a magic wand for your keyboard. It’s a text expander that lets you save any block of text and instantly reuse it with a simple shortcut.

The goal: Never type the same reminder email twice.

Here’s your step-by-step guide. It will take you less time than a coffee break.

Step 1: Install Magical

It’s a free extension for the Chrome browser.

Go to the Magical Chrome Extention website and click "Add to Chrome." It's secure and trusted by over 400,000 users.

Step 2: Create Your First Email Template

• Once installed, Magical will prompt you to create a template. Let's create one for a gentle document reminder.

• In the "Trigger" or "Shortcut" field, type something easy to remember, like ;docs1

• In the main text box, copy and paste this professionally written email template:

Subject: Following up on documents for [Client Name] 

Hi [Client Name], 

Hope you're having a productive week. 

Just sending a quick and friendly reminder that we are still waiting on the following documents to proceed with your file: 

- [List of documents needed] 

Please let us know if you have any questions. 

Best regards, 
Aghilas

Step 3: Use Your "Magic Wand"

• Now, open up a new email in Gmail or Outlook.

• In the body of the email, simply type your shortcut: ;docs1 

• Watch as the entire template instantly appears. All you have to do is fill in the client's name and the specific documents.

And that’s it.

You’ve just created a system that will save you time and mental energy every single day. This is a small example of what this newsletter is all about: using smart, simple technology to eliminate low-value tasks so you can focus on the strategic work that truly matters—and that clients will pay a premium for.

P.S. Happy automating! Next week, we'll tackle a much bigger beast: how to use AI to draft initial responses to new client inquiries, so you can look incredibly responsive without being tied to your inbox.