How many times this week have you paused high-value work to type out the same exact client reminder email?
Chasing for documents, confirming appointments, following up on questions—it's a necessary evil that quietly steals hours from your week. Each one is just a minute or two, but they add up to a significant drain on your most valuable resource: your focus.
What if you could automate that entire process in less than 5 minutes, for free?
Today, I’m going to introduce you to a simple, free AI tool called Magical. Think of it as a magic wand for your keyboard. It’s a text expander that lets you save any block of text and instantly reuse it with a simple shortcut.
The goal: Never type the same reminder email twice.
Here’s your step-by-step guide. It will take you less time than a coffee break.
Step 1: Install Magical
It’s a free extension for the Chrome browser.
Go to the Magical Chrome Extention website and click "Add to Chrome." It's secure and trusted by over 400,000 users.
Step 2: Create Your First Email Template
Once installed, Magical will prompt you to create a template. Let's create one for a gentle document reminder.
In the "Trigger" or "Shortcut" field, type something easy to remember, like
;docs1In the main text box, copy and paste this professionally written email template:
Subject: Following up on documents for [Client Name]
Hi [Client Name],
Hope you're having a productive week.
Just sending a quick and friendly reminder that we are still waiting on the following documents to proceed with your file:
- [List of documents needed]
Please let us know if you have any questions.
Best regards,
AghilasStep 3: Use Your "Magic Wand"
Now, open up a new email in Gmail or Outlook.
In the body of the email, simply type your shortcut:
;docs1Watch as the entire template instantly appears. All you have to do is fill in the client's name and the specific documents.
And that’s it.
You’ve just created a system that will save you time and mental energy every single day. This is a small example of what this newsletter is all about: using smart, simple technology to eliminate low-value tasks so you can focus on the strategic work that truly matters—and that clients will pay a premium for.
P.S. Happy automating! Next week, we'll tackle a much bigger beast: how to use AI to draft initial responses to new client inquiries, so you can look incredibly responsive without being tied to your inbox.